Upfront Systems (206) 412-4253 Text Sam

Trades

Call Jeff: (206) 412-4253

For dental and orthodontic offices

New patients booked. Reminders sent. Nobody on hold.

New-patient calls come in while your front desk is checking someone out. The AI front desk answers them, books the exam, sends reminders and handles reschedules. Before anything touches patient information, we sign a HIPAA business associate agreement with your practice.

Show me my siteSee every price
Call timelineDemo

Sample Family Dental

  1. Missed callAfter hours. Office closed.

  2. Answered by the AIOpens with: I'm an AI assistant for Sample Family Dental.

  3. Safety firstSwelling or fever means the ER or 911.

  4. Flagged urgentSevere pain, no swelling.

  5. On-call dentist pagedPatient called back that evening.

Demo, written to show how it works, not a real customer.

Goes straight to a person

What counts as an emergency.

  • Facial swelling, fever, or trouble breathing or swallowing (callers are told to go to the ER or call 911)
  • A knocked-out tooth
  • Bleeding that won't stop
  • Severe pain after hours

You set the list with us in month one and change it anytime.

Handled and booked

What it takes off your plate.

  • New-patient calls booked into the openings you set
  • Appointment reminders and confirmations
  • Reschedules and cancellations, filled from your waitlist
  • Insurance details collected for your team to verify
  • No clinical advice, ever
Show me my siteor text Sam, our AI assistant

Hear it

Two calls, start to finish.

Demos we wrote for a made-up Sample Family Dental, to show how the calls go. Not real customers.

A new patient calls

Phone call, Tue 11:40 AM · Sample Family Dental

Demo, written to show how it works, not a real customer

  1. AI

    I'm an AI assistant for Sample Family Dental. This call is recorded. How can I help?

  2. Caller

    Are you taking new patients? We just moved here.

  3. AI

    Yes, welcome. I can book a new-patient exam and cleaning. Do you have dental insurance? Our team checks your coverage before the visit.

  4. Caller

    Yes, through my work.

  5. AI

    Thanks. We have Thursday at 8 AM or next Monday at 3:30 PM.

  6. Caller

    Monday.

  7. AI

    You're booked for Monday at 3:30. I'll text you a link to the new-patient forms.

Booked

Booked: new-patient exam, Mon 3:30 PM. Forms link sent. Insurance check queued for staff.

Toothache after hours

Phone call, Sat 9:20 PM · Sample Family Dental

Demo, written to show how it works, not a real customer

  1. AI

    I'm an AI assistant for Sample Family Dental. This call is recorded. What's going on?

  2. Caller

    My tooth is killing me. I can't sleep.

  3. AI

    I'm sorry. Is your face swollen, or do you have a fever, or trouble breathing or swallowing?

  4. Caller

    No, it just hurts a lot.

  5. AI

    If any of those start, go to the emergency room or call 911. I'm sending this to the on-call dentist now, and they'll call you back tonight.

  6. Caller

    Thank you.

  7. AI

    What's the best number for the call?

Urgent: sent to a person

Flagged urgent. Safety questions asked. On-call dentist paged.

Every sample call, by trade

Show me my siteor text Sam, our AI assistant

What it costs

The same posted prices for every trade.

01 Get Found

  • Website Refresh$1,000one time
  • Custom Storefront$3,500one time
  • Google listing and reviews$1,500a month
  • Google Ads management$1,500a month, plus the ad spend Google bills you
What each one includes

02 Never Miss a Call

$20,000setup

plus $1,000 a month from month two

Our math: a receptionist costs about $30,000 to $45,000 a year. Year one with us is $31,000. One or two extra booked jobs a month at your average ticket covers it.

What's included

03 Run on AI

from $100,000scoped

plus $5,000 a month

For a few owners, later: custom software for how your company runs.

What it covers

Month to month on monthly services. You own your site, domain, Google profile and ad account from day one. No per-minute fees. Ad spend and outside software are separate and shown.

Show me my siteor text Sam, our AI assistant

Questions

What dental and orthodontic offices ask us.

What about HIPAA?

Nothing touches patient information until we have signed a HIPAA business associate agreement with your practice. That comes first, before any setup work.

Will it give medical advice?

No. It asks the safety questions your team asks, sends swelling, fever and breathing trouble to the ER or 911, and books everything else.

Does it work with my practice software?

We connect to the software you already use once we have tested the connection with you. Until then it books into the openings you give it and your team confirms.

Is it legal for an AI to answer my phone?

Yes, when it's done right. Answering calls people make to you is allowed. Ours says it is an AI in its first sentence, tells callers the call is recorded, and never makes cold calls. California law requires a bot that sells to say it is a bot, and ours says so on every call and every text. Federal rules treat AI voices on outgoing calls like robocalls that need consent, so ours only calls back people who ask.

Do I own my site and Google listing?

Yes, from day one, in your name: the domain, the website, the Google Business Profile, the Google Ads account, the phone number and your customer data. We work as a manager on your accounts. If you leave, you keep all of it, and we move anything that needs moving at no charge.

What is the contract and how do I cancel?

Monthly services are month to month. Google listing and reviews takes 30 days notice. To cancel, text or email Jeff. One-time projects, like a website or the AI setup, have a written scope and a payment schedule you agree to before work starts.

Show me my siteor text Sam, our AI assistant

Other trades

See your new website before you spend a dollar.

Give us your business name and town. Jeff sends your free report and website concept within one business day.

Show me my siteSee every price

Or call Jeff: (206) 412-4253

Call Jeff Text Sam